News

You are here: Home » Resources » Collaboration & social » IBM’s own social intranet journey

Thanks for visiting the Digital Workplace Group (DWG) website. You'll see this post may refer to the "Intranet Benchmarking Forum (IBF)," the "Digital Workplace Forum (DWF)" or "IBF Live." But that doesn't match our website name!

In a nutshell, we merged IBF and DWF into one service and changed our name to "Digital Workplace Group." The new name represents the broader set of services we've grown to offer, beyond an original focus on just intranets. We also changed the name of our monthly webinar from "IBF Live" to "Digital Workplace Live."

Although we've relabelled things, we're proud of our decade+ history and have left this page intact. Enjoy your time on our site and please contact us with any questions or comments.

Last week IBF partnered with IBM on a webcast about the latest trends in social intranets. Broadcast to around 250 of their customers, the session was entitled ‘Building a smarter workforce‘. The webcast featured Nancy Goebel and myself from IBF, and Larry Bowden, VP of Portals and Web Experience Software and Peter Ceplenski, Manager , Enterprise User Experience, both from IBM. Peter manages IBM’s own intranet, w3.

The panel discussion was quite far-reaching and covered many aspects of social intranets, including:

  • Strategies for getting business value and ROI from social intranet
  • How to integrate tools into the social intranet
  • Strategies to encourage good levels of adoption
  • Approaches to risk.

If you’re interested in any of these topics then a recording of the webinar is now available. (You will need to register to get access.)

Many of my observations were covered in our recent five-part blog series on social intranets, whilst Nancy shared her perspectives from talking to many members, including some from our London members’ meeting which also happened last week. Meanwhile IBM spoke about some of its work with clients, but also on its own experiences with its w3 intranet. Some of IBM’s slides from the webcast are included below.   (Click to see larger, and hit back browser to return to this post.)

IBM w3 slide

IBM’s intranet journey and high adoption

Traditionally IBM’s intranet has been regarded as one of the world’s best. For example, earlier this year Paul Miller selected it as one of his top ten intranets to have defined the intranet industry over the last decade.

I found it very interesting when Peter talked about IBM’s own intranet journey over the past 16 years or so and how it had moved from a ‘consumption’ model to a ‘participation’ model, with many different iterations but an increasing emphasis on people moving to the centre of w3. This felt like a microcosm for the way leading-edge intranets have developed over the past decade or so, although perhaps not so successfully as IBM’s levels of adoption, where there has been a corresponding leap in the number of daily page views – currently around the 2m mark.

IBM Intranet Challenges slie

Moreover great adoption is also illustrated by the impressive numbers involved in the use of social tools within IBM:

Use of social tools in IBM

Demonstrating ROI when many benefits are intangible

One of the themes we touched upon in the broadcast was about getting value from social tools. I believe demonstrating and proving ROI is an area in which intranet teams traditionally struggle, and arguably this is even more so in the case of social intranets. But to engage senior leaders or to argue for budget, the benefits of the social intranet need to have a specific number of £ or $ attributed to them.

One of the problems around demonstrating ROI with social intranets is that some benefits are often intangible. For example, I think a social intranet in the right context and conditions can contribute to increased employee engagement, but it is only a contribution, so how do you measure that?  Likewise there are also examples of ‘serendipity’ where opportunities or events occur off the back of interaction on the social intranet. These usually result in great anecdotes and inspiring stories (some of which were recited by the panel in the broadcast), and may have direct savings or generate revenue, but again all these instances  are difficult to quantify over an entire platform. Likewise the benefits surrounding the cultural changes caused by greater collaboration are impossible to put a price on.

IBM’s waves of returns from w3

I liked the way IBM summarised the value of w3 as generating “waves of returns and recognized value”, which I think captures both the tangible and intangible benefits of the social intranet. There are some essential hard metrics based around a dollar saving for time saved per month, as well as time saved for sales staff. There are also some percentage increases in intranet benefits, such as 84% of people having quicker access to experts and shared knowledge. Whilst that figure is quite old it is certainly still valid, and illustrates the potential uproar if it were switched off tomorrow!

IBM waves of returns

The intangible benefits are captured by suggesting the link between personal productivity, better team collaboration and then leveraging ideas from around the firm, which in turn helps personal productivity. The experiences of using w3 as an individual, team and community continually but subtly enhance each other. I also think IBM’s slide touches upon an intangible benefit of social intranets and being able to connect to the right people that is not often mentioned – and that’s confidence that people are able to do their jobs more effectively. If users really do feel like they are able to “feel smarter” and they “can assemble the best team fast” that confidence absolutely gives you an additional edge in the workplace over competitors. When the experience of using your intranet is the opposite – very poor – than it is positively energy-zapping.

For an organization like IBM, I suspect having a high-performing intranet is particularly important. That’s not only to improve processes and communication in the same way other intranets need to deliver in other organizations, but as a vendor of intranet and collaboration-related software, being able to know that your own products can be successfully used helps to deliver a better level of customer service and product.

If you want to more insights into IBM’s intranet as well as DWG’s insights into trends into social intranets, then be sure to view the recording of the webinar.

Also if you have a social intranet, don’t miss our ‘My Beautiful Intranet Goes Social’ competition, which aims to find the world’s most attractive social intranets.

And finally, in case you missed it, here is a five-part blog series on social intranets that served as inspiration for DWG’s joint session with IBM.

Part 1: Adoption and integration

Part 2: Leadership support and presenting content

Part 3: Risk and transparency

Part 4: Findability and improving processes

Part 5: Support and evolution

About the author

This is a guest post by Steve Bynghall. Steve was the content producer for IBF 24 2011 and helped research Paul Miller’s book ‘The Digital Workplace: How Technology is Liberating Work’. He is also a benchmarking evaluator and has written three research reports for IBF, and regularly blogs for DWF and IBF. Steve is the founder of Two Hives Ltd, a consultancy specializing in KM, collaboration and web-based projects. Steve previously worked at accountancy firm BDO in a variety of knowledge roles, including managing its global extranet programme. He has co-written a book on crowdsourcing with Ross Dawson titled ‘Getting Results from Crowds’. He tweets (less than he should do) at @bynghall.

2 Comments

  1. Lori Nauth-Misir

    This is perfect timing for me; I’m currently working on a Social Business Solution Program for my team of fellow BAs using IBM Connections. The challenge for us, however, is that, as consultants, we are on various client sites, so collaboration and adoption isn’t going to be easy. Do you have any information on best practices for such team dynamics?

    Reply
    • Steve Bynghall

      Hi Lori,

      Thanks for your comment. I think one of the important things for social intranets at an organisational level, and in any online space at a team level, is to try and strive for a ‘level playing field’ where everybody feels free to contribute and able to add their opinions. Of course that doesn’t guarantee great adoption levels, but I think it helps. Part of the way to create a level playing field is to eliminate barriers to people contributing. So with teams spread over different client sites I imagine some of these might be technical or logistical– can everyone access from a mobile device, can everybody get connected from a client’s office? Some barriers might be due to language differences – is everybody confident communicating in English? Others might be logistical – are you all in the same timezone? Others may be cultural – do the managers of some teams discourage online participation? By being aware of these barriers, actions may be able to be taken to create optimum conditions for employees to contribute.

      I believe another important element is having clarity around any online team space in what it is for and how it is used. If there any important rules of engagement e.g. don’t mention client matters here, then that should be clear. If there is a particular purpose (“please post any questions you have here”) then again that should clear, although sometimes being too prescriptive can have a negative effect.

      It may be important to also encourage use in various ways – for example running any communications online rather than email, to add questions here and there to get people contributing, to have a layer of local champions or power-users, running scheduled events, allowing and encouraging non-business use or even creating smaller focused sub-groups relating to common interests or where people may already know each other. Having an active community manager or equivalent is important.

      Anyway a few things that come to mind – there’s also a lot of material and research about managing virtual teams out there that’s worth Googling.

      Reply

Leave a comment